Shipping Assistant Manager

A fantastic opportunity has arisen for an Shipping Assistant Manager to work with a reputable global brand.
This is a great opportunity for someone who is proficient in ERP systems and shipping/logistics software. You will have the ability to track and analyse shipping costs, ensuring budget compliance and identifying cost-saving opportunities in a fast paced environment

This role is based in Watford.

• Coordinate with suppliers for shipment bookings, providing necessary shipping instructions and approvals.
• Plan, schedule, and track incoming shipments to ensure timely delivery.
• Review and monitor the loading and consolidation plan for efficiency.
• Communicate with suppliers, freight forwarders, and customs agents to ensure smooth operations.
• Receive, verify, and manage import documentation (e.g., invoices, packing lists, bills of lading).
• Send customs clearance instructions to the clearing agent and verify shipping references before sending the ASN to the 3PL.
• Negotiate and secure competitive airfreight rates from forwarders.
• Address and resolve delays, transit issues, and discrepancies in shipping documentation.
• Supervise and support junior staff in the shipping department.
• Provide operational and performance updates to the Shipping Manager.
• Maintain and organise import documentation, data sheets, and filing systems.
• Conduct shipment and invoice analysis, reconciliations, and progress tracking.
• Review financial documents and collaborate with the Accounts team to manage payments and invoices.

Person Specifications:

• Bachelor's degree in Supply Chain Management/ Logistics and previous experience in shipping,
• logistics, freight forwarding, or supply chain operations (typically 3-5 years).
• Familiarity with international shipping regulations, Incoterms, customs procedures, and trade
• compliance.
• Proficiency in ERP systems and shipping/logistics software.
• Ability to track and analyse shipping costs, ensuring budget compliance and identifying cost-saving
• opportunities in a fast paced environment
• Excellent coordination and communication skills to work effectively with suppliers, freight forwarders,
• and internal teams
• Roles and Responsibilities:
• Coordinate with suppliers for shipment bookings, providing necessary shipping instructions and