Part time EA

Seeking a part time Business EA to support a business director of a large retail business. Based 3 days across 18 hours in their East London office. You will provide executive, administrative, and development support. Serves as the primary point of contact for internal and external constituencies.

Main Responsibilities will include:

• Acting as a first point of contact, dealing with correspondence and phone calls on behalf of the director
• Managing diaries and organising meetings and appointments for the director
• Assisting the Director with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging travel plans, itineraries and agendas and compiling documents for meetings
• Typing, compiling and preparing reports, presentations and correspondence
• Administering miscellaneous tasks to support the Director, which will vary according to the business area and to the manager's remit
• Reviewing and prioritising all incoming emails, telephone calls and wide variety of internal and external enquiries and handling them when appropriate
• Preparing presentations for meetings and conferences
• Monitoring, organising and maintaining the Directors diary and making appointments in Outlook
• Producing documents, briefing papers, SOPs, reports and presentations
• Collating documentation and relevant briefing papers for meetings
• Carrying out a broad range of administrative duties to include expenses, processing invoices, raising Purchase Orders, electronic and paper filing
• Communicating with the general staff on the Director's behalf and coordinating logistics with high-level meetings both internally and externally
• Managing travel arrangements for business and personal activities of the Directors.

Person Specification

• Significant experience operating as a PA or executive assistant to a senior management team with strong administration and organisational skills.
• Skill in composing letters, drafting proposals and preparing presentations with an excellent command of the English language.
• Excellent organisation skills
• Detail-orientated
• Ability to understand the business functions with all round commercial knowledge.
• The ability to communicate at all levels, building relationships whilst maintaining professionalism and sensitivity when dealing with colleagues at all levels.